Five Things to Kick Your To-Do List into Gear

Everybody has a to-do list. Whether it’s all in your head or you’re using sophisticated technology to track results, we’ve all got things we just need to get done. Here are five ways to kick your to-do list in gear and start seeing immediate results:

  1. Limit your list to 3-5 quality items. If your list is more quantity than quality based, you’re wasting time on low-value items. Don't confuse being busy with being productive. Socrates once said, “beware the barrenness of a busy life.” What can you eliminate to increase fulfillment in your life?

  2. Prioritize daily. Review your list for tomorrow before you go to bed. In the morning, tackle the first thing on your list before you do anything else. This way you're well on your way to smashing your list for the day.

  3. Use technology. There are loads of great tools that keep things simple and are easy to learn. Cloud-based products like, and enable you to access your information from any device you have handy. Technology can't always solve problems, but basic tools can help keep you organized.

  4. Think like a project manager. Project managers aren't always born great organizers. They follow a process and use proven methods of execution. Great project managers set specific goals, create plans, break things down into smaller parts, pay attention to detail and communicate consistently and often. Learn to put these basic skills to work with the items on your to-do list.

  5. Hire a virtual assistant. For the items that don't meet your top 3-5, hire a virtual assistant to complete these tasks for you. Sure, there are plenty of other things that need to get done, but delegating these to a virtual assistant you trust enables you to focus on the most important items. Plus, a virtual assistant is a fraction of the costs of an in-office assistant – and, can do 90-95% of what someone can do in person. From managing your schedule and maintaining projects to controlling your inbox, a virtual assistant can handle things you don’t have time for, forget to do, or simply don’t want to do.

What is the quality of your to-do list? What can you start doing to become more productive, see results and eliminate barrenness in your busy life?

Contact us to learn how our virtual assistants can help you.