Productivity

4 Apps That Make You and Your Virtual Assistant More Productive

Increased productivity is one of the things many working professionals and entrepreneurs strive for in their job — and one of the ways to increase productivity is to hire a virtual assistant. However, even after you have done this, there are other things that you can do to take productivity to a completely new level. Below are four apps that will help you and your virtual assistant to be even more productive.

1) Asana

When everyone knows the goals of a project, the tasks that need to be done, the deadline, and the current progress of each person, productivity goes up significantly. Asana offers you the ability to keep track of all these things and more! It allows you to manage your team, assign tasks, and let employees know what needs to be done. Responsibilities are clearly assigned to each member, meaning that people are held accountable for their work. This will increase productivity and enhance work quality. Asana also allows you to set tasks, prioritize them, and set a deadline. This means that your team will know where to focus their efforts first, ensuring that the task is done on time.

Furthermore, you can coordinate tasks and communicate ideas on the app, allowing everyone to see it at once. A vast improvement to slow email communication, Asana is perfect for making sure that everyone on your team is on the same page.

2) Loom

You know that effective communication is crucial for productivity. However, sometimes even written messages are not effective enough to convey new concepts or ideas. Loom offers a solution to this problem by allowing you to send video-voice messages, voice recordings, or plain old video messages to your team. This is a great way of providing a “how to” guide and showing visual ideas. By creating a prerecorded video or message, you don’t have to waste time writing long emails or messages. Furthermore, since it is a recording, you can send it to your team from anywhere, eliminating the need for a meeting, a huge time waster that negatively impacts productivity. If you need to show your virtual assistant how to do a task, Loom is the perfect tool.

3) Hootsuite

Having a strong social media presence is becoming more and more necessary for businesses worldwide. This means consistently posting content and marketing to your audience on various platforms like Facebook, Twitter, and Instagram. Managing so many different accounts is time-consuming. Fortunately, you can streamline this process using Hootsuite. The app allows you to manage all of your social media accounts from a single dashboard. This can save you a lot of time in the long run and allow you to get on with more important work.

A fantastic feature to ensure that you are posting new content consistently is the scheduling tool on Hootsuite. This tool allows to upload content in advance and set a time and date for it to be posted. Once you’ve uploaded and scheduled everything using the tool, the posts will be published automatically when the scheduled date arrives. This allows you to plan posts for weeks in advance without having to worry about it until the final post is made.

4) G Suite from Google

G Suite has many useful tools for increasing business productivity including Gmail, Docs, Drive, Calendar, and more. For example, Google Docs allows teams to share documents and let others view or edit them. This is great for content creation as writers can upload their files and allow you or an editor to quality check it. There is also Gmail that allows each employee to have a dedicated company email. This means all company-related communication won’t be lost amongst personal emails or put in the spam folder, helping communication to be more effective. Google Hangouts is also useful for video conferencing with your virtual assistant and team, allowing you to talk quickly and in real time. This, again, helps improve productivity.

If you’re looking to scale your business, you may want to hire a VA. My BLTR is one of the best places to find a virtual assistant. Contact us today and see what we can do for you!

How much time do you spend booking a flight?

A virtual assistant can help you with your travel planning and booking.

A virtual assistant can help you with your travel planning and booking.

It's easy to book a flight. However, over 50% of people spend more than an hour booking a simple flight. That's a lot of time. In fact, according to a study by Expedia, travel package bookers visited 38 travel websites 45 days prior to booking travel. That's a lot more than an hour.

Save time booking travel

You don't have to be a corporate executive to enjoy the benefits of a travel manager. A virtual assistant can manage your travel instead and save you time. She can research, plan, price and book your flight. Whether you're traveling for business or pleasure, your assistant can take care of the details. She can also have your rental car waiting at your destination airport, reserve your hotel, and plan your itinerary.

Get the best prices

How many times have you researched a flight to find the price has gone up significantly by the time you book it? Most of us don't have time to monitor the prices in real time, so let your virtual assistant do this for you. She can work with your preferred travel agency, book it online, or deal directly with your preferred airline. Plus, your assistant can manage your frequent flyer account to ensure you get the seat and meal options you want, ensure you get credit for miles flown, and even request the coveted upgrade!

Support while traveling

Unlike travel agencies that simply give you options on trips, a virtual assistant knows you. Not only can she handle the booking details, she's also behind the scenes for your entire trip. If anything goes awry, she can make on the spot changes and get you back on schedule. Want to make a change during the trip? Done. Book restaurant reservations on the fly — a virtual assistant can do that too!

Leave your travel details to a virtual assistant and enjoy your trip. Call My BTLR today to find out how easy it is.

When Did Your To-Do List Become a Full-Time Job?

When Did Your To-Do List Become a Full-Time Job?

Success has never been so complicated. In a world where getting ahead usually comes with a big email inbox, it's normal to find your spare time eaten away by dozens of mundane tasks.

No amount of time management or re-shuffling the to-do list will add any more hours to your day. After all, productivity doesn't work when you have a near-infinite list of tasks to work through. You'll always have another item to buy or a little bit of info to look up. That's why so many ambitious people often use a virtual assistant to ease up on these time-consuming tasks.

The problem is these tasks are often too complex for technology to handle, yet sometimes too simple for you to want to spend your time on. You don't want to delete a hundred new emails -- but help combing through them would be great. Perhaps your wife mentioned an errand earlier and it'll take ten minutes of browsing the web to find what she needs. Whatever the case may be, these little problems can add up to big headaches.

A virtual assistant is the ultimate time management tool. It’s productivity on steroids.

A virtual assistant is the ultimate time management tool. It's productivity on steroids. It's simpler and more affordable than a full-time assistant, and it gives you more of your most valuable resource: time.

Don't let your to-do list keep you down. Do the stuff you truly have to do, but delegate the rest to someone else … your virtual assistant. You'll have more time for the things you love without sacrificing an ounce of achievement.

Let us show you how much time you can save. Contact us to learn how.

 

Five Things to Kick Your To-Do List into Gear

Everybody has a to-do list. Whether it’s all in your head or you’re using sophisticated technology to track results, we’ve all got things we just need to get done. Here are five ways to kick your to-do list in gear and start seeing immediate results:

  1. Limit your list to 3-5 quality items. If your list is more quantity than quality based, you’re wasting time on low-value items. Don't confuse being busy with being productive. Socrates once said, “beware the barrenness of a busy life.” What can you eliminate to increase fulfillment in your life?

  2. Prioritize daily. Review your list for tomorrow before you go to bed. In the morning, tackle the first thing on your list before you do anything else. This way you're well on your way to smashing your list for the day.

  3. Use technology. There are loads of great tools that keep things simple and are easy to learn. Cloud-based products like www.trello.com, www.getpocket.com and www.evernote.com enable you to access your information from any device you have handy. Technology can't always solve problems, but basic tools can help keep you organized.

  4. Think like a project manager. Project managers aren't always born great organizers. They follow a process and use proven methods of execution. Great project managers set specific goals, create plans, break things down into smaller parts, pay attention to detail and communicate consistently and often. Learn to put these basic skills to work with the items on your to-do list.

  5. Hire a virtual assistant. For the items that don't meet your top 3-5, hire a virtual assistant to complete these tasks for you. Sure, there are plenty of other things that need to get done, but delegating these to a virtual assistant you trust enables you to focus on the most important items. Plus, a virtual assistant is a fraction of the costs of an in-office assistant – and, can do 90-95% of what someone can do in person. From managing your schedule and maintaining projects to controlling your inbox, a virtual assistant can handle things you don’t have time for, forget to do, or simply don’t want to do.

What is the quality of your to-do list? What can you start doing to become more productive, see results and eliminate barrenness in your busy life?

Contact us to learn how our virtual assistants can help you.